Privacy policy

The King Baudouin Foundation (KBF) obviously complies with current privacy legislation in this area. You can read below what this means in practice.

The KBF only collects personal data that you yourself give us or that are communicated to us by a third party, in the context of a service requested (e.g. for an application form).

The KBF only collects the personal data needed to carry out a service requested by you (or by a third party).

Depending on the service that you request from the KBF, we collect different types of personal data, which are, of course, always limited to what is strictly necessary. For the services requested from the KBF that are listed below, we need the following data in order to provide you with an appropriate service:

• to register for an event:
  surname/first name/e-mail/street/house number/postcode/municipality;
• to order a publication:
  surname/first name/e-mail/street/house number/postcode/municipality;
• to make a donation online:
  amount/surname/first name/e-mail/street/house number/postcode/municipality, and (via our payment partner Ingenico) bank card or credit card number/expiry date/bank card holder;
  Through our payment partner Ingenico: debit card number or credit card number/expiry date/cardholder’s name.
• to subscribe to general or themed e-news:
  e-mail address;
• to submit an application form:
  • information about the project: content/timing/budget;
  • information about the organisation: name/date of incorporation/national registration number/telephone number/legal status/address of registered office;
  • financial information: name of bank/IBAN bank account number/BIC code;
  • information about the contact person for the organisation: title/surname/first name/e-mail;
  • information about the person responsible for the project: title/surname/first name/e-mail.

The KBF collects and processes your data in order to provide the services you request.

If you create an account on our website, your data will automatically appear in the relevant places if you subsequently make use of another KBF service.

The KBF only processes these data in certain situations:

• if you have explicitly given your permission for us to do so; or
• if it is necessary to process the data in order to provide a service you have requested (e.g. your address in order for us to send a publication, or your bank account number for us to pay financial support); or
• if we are legally obliged to process the data (e.g. your national registration number in order to issue a tax certificate); or
• if it is necessary in the public interest or for a legitimate purpose (e.g. publication on our website of those organisations and people who have received financial support from us).

Data about people who are minors and sensitive personal data (e.g. health information and bank account numbers) are always treated as confidential and never made public.

Your data are only used for the service you have requested (unless the conditions described in the paragraph above are met). If, for instance, you subscribe to one or more e-news, we only use your details to send you these newsletters. Each e-news also gives you the opportunity to unsubscribe.

We never pass on your contact details to third parties for commercial purposes.

The KBF undertakes to keep your data for no longer than is necessary for the service for which we collected the data:

• for registration for an event: only for monitoring the event itself (and subsequently sending a publication about the event), for two years;
• for online donations: for one year (until delivery of the tax certificate);
• for ordering publications: for one year.

The KBF may also decide to collect some data in an aggregated form over a longer period in order to evaluate and make adjustments to its own activities (e.g. support paid out over the years). However, in this instance, no individual identification is made.

You always have the right to withdraw your consent. In the event that you do withdraw your consent or you object to the use of your personal data, and such objection is accepted, we will remove your personal data from our databases. Please note, however, that we will retain the personal data necessary in order to respect your preferences in the future.

Your personal data are processed safely. This is why we use various security technologies and measures to protect your data from all unauthorised access, use, loss or publication. Where appropriate, these technologies and measures are regularly tested and updated.

In order to protect our internet sites and all the other servers, the KBF works with a specialised security partner.

If, nevertheless, an incident arose involving your data, you would be personally informed of this, in line with current legal requirements.

The number of employees who have access to your data is very limited. Access to your personal data is only given to these carefully selected employees, if and when they need such information in order to carry out their work to enable the services you have requested to be provided.

When we do share personal data with external parties (e.g. when making an online donation), a processing agreement is concluded that always ensures that there are (adequate) technical measures to guarantee the security of your data.

You have the right to be ‘forgotten’. To request this, please contact privacy@kbs-frb.be

You can, at any moment, view any of your personal data that are processed by the KBF and, if necessary correct, limit, transfer or delete any incorrect or incomplete data.

If you consider that your data have been handled incorrectly, you can submit a complaint to the Privacy Commission, Rue de la Press 35, 1000 Brussels (contact@apd-gba.be).

We have the right to modify this privacy policy from time to time. You can consult the most recent version of our privacy policy on our website.

The KBF uses cookies to make your browsing experience on our website easier and more pleasant and to better match the content to your needs and preferences.

Contact us via privacy@kbs-frb.be